Dear Kalle and Matte
I think we already have a post along these lines, but I thought I would make one anyway.
Yesterday my team went to trafikverket to watch our system that we build be used live by the customer service department. I know! Watch the people who use the system actually use it…. Crazy right?
Anyway, this was a super positive experience for all that were involved and I just wanted to share a bit about it.
1) You can never know how the user actually uses the system:
Within 10 seconds of having sat down, I (and other team members working with other people) observed an issue with the system that I had never observed before. This revolved around a search function that we never really use on this end. Simply because of the way our test system is configured, it is not really needed for functional testing. (I should note, we are completely unable to test in the production environment at the moment for reasons I won’t get in to). So, this function always seems unneeded to me when trying the system. But a quick observation of live use revealed they use is on every single call they take, and it is SUPER slow. The fix for this will be a very small amount of work (don’t know how much at the moment) and will save the service rep a few seconds per call, over several hundred calls a day, across 20-30 reps. You do the math!
This is only one example of a few 20+ actions we took away from the day. Most of which are easy changes that will make the system much smoother to work in.
2) Showing our faces:
I think the biggest benefits from this is showing our faces to the customers, letting them understand that we care about their feedback and how things work for them. I think this alone has a big impact of the customers perceptions of the system and their willingness to work with us to make it better. I would however note, I think there is an inherent risk with this. It now becomes absolutely essential that we implement some of the things they requested, or that they see some impact from these sessions, otherwise, the attitude of “we complained but nothing happened” will develop.
3) Getting the team charged up:
I think my team deserves major props for taking the initiative to do this kind of thing. As simple as it is, so few teams actually do it. So, they go and get the gratification of seeing that the system is actually being used by people, they get to feel good about themselves for making the effort to do so, and finally they get to feel charged up about making changes to make the system even better going forward!
So, in closing, what I am trying to say is that everyone wins in this scenario! This is just an overview I think I could write on this subject for hours, but I won’t 😉